Payroll is an incredibly important function, both for the organisation to make sure that their employees are paid correctly and for their employees. Paying salaries correctly and on time means employees stay focused and motivated as well as ensuring they have the capability to meet the financial demands of their lives outside work.
How does integrated HR and payroll software benefit employers?
There are many benefits of integrating HR and payroll software. Perhaps the most obvious benefit is that it can save the business time and money. By automating and integrating HR data with payroll, businesses can eliminate the need for manual data entry or double entry across a number of systems, making sure employees are paid correctly and on time.
In addition, integrated HR and payroll software helps to improve the accuracy of payroll data. By integrating payroll and HR software, businesses can ensure that all of the necessary data is captured accurately and in a timely manner. This helps to reduce the risk of errors and inaccuracies when running payroll.
Another benefit of an integrated HR and payroll system is that it can help to improve communication between the payroll service provider and other departments within the client business. By sharing data between cloud HR and payroll software, this helps to ensure that all relevant departments and suppliers have the most up-to-date information.This can help to avoid confusion, miscommunication and it also reduces the risk of errors through multiple data inputs.
What HR information can be integrated with payroll systems?
Business-critical information such as labour scheduling, absences, time and attendance, HR files, pension information and accounting systems can all be integrated with payroll software. By integrating all of these solutions, businesses save manual set-up time in entering data into multiple systems. This is done by updates flowing through from one system to another, using something called an application programming interface (‘API’).
An API is simply a connection between computers or programs. It's a software interface, allowing systems to transfer data and ‘talk’ to each other. APIs offer a ‘service’ to other pieces of software. The data and correct format is transferred from one piece of software so it can be understood by the receiving software.
APIs need to be created and follow an API specification to schedule the transfer of data automatically. The API specification also ensures that the format of the data is created so that the receiving software or solution understands the information that's provided. A simple one-way API can be set up with PayCaptain's cloud payroll software meaning any data can be transferred in real-time when changes are made.
PayCaptain can integrate with any other cloud software that has public APIs within 72 hours, ensuring you get the best HR and payroll software for your business.
What HR software integrates with PayCaptain?
PayCaptain partners with a number of HR systems, including cloud HR offered by Rotaready. Perfect partners for hospitality, retail and leisure, Rotaready’s solution offers rota scheduling, time and attendance, HR and demand forecasting. It's fully integrated with PayCaptain so that employee data and time sheets that have been entered and approved in Rotaready transfer automatically to PayCaptain. The API between Rotaready and PayCaptain runs three times a day, ensuring that PayCaptain always contains accurate and up to date information.
PayCaptain is also integrated with Deputy to offer an integrated payroll and workforce management solution for businesses. Designed to streamline scheduling, time tracking and communication between employers and employees, Deputy offers a range of features to reduce administration and improve business processes.
Factorial is another HR system that integrates with PayCaptain payroll software. Factotorial provides an intuitive all-in-one HR solution that centralises and automates administrative tasks to help businesses run more smoothly. Factororial is a robust HRIS solution that helps businesses improve the management of their processes and people.
HiBob's integration with PayCaptain allows our mutual clients to put their people first, driving employee engagement, performance and retention through the human-centric platform. Perfectly positioned to work with PayCaptain, the integration of HiBob's HR solution and PayCaptain's payroll software keeps employee HR data safe while offering them an enhanced experience with self-service and anytime access.
Bamboo HR is an innovative HR platform that ensures businesses and payroll professionals can track employee data, hours worked, pay and benefits. With an API that transfers data in real-time, employers can streamline their operations and improve internal processes. This integrated payroll and HR solution offers employees an improved experience through enhanced performance.
PayCaptain is an outsourced payroll provider. This means that PayCaptain makes sure that employees are paid correctly, on time and that the correct deductions are made from their gross pay. PayCaptain is HMRC recognised software, making payments after calculating tax and National Insurance contributions and to any service providers for employee benefits, such as private healthcare, charitable donations through payroll, pensions, gym memberships or salary sacrifice schemes.
When the employee salary information is approved and transferred via the API, the PayCaptain team are alerted to the approved pay run. The team then process the pay run to ensure employees are paid correctly and on time.
With a host of innovative features in PayCaptain, employees can access emergency funds and salary advances in times of financial need from accrued pay. This information is transferred via the API so that, when employees request emergency funding, only money from accrued hours will be paid. By integrating HR software with PayCaptain, employees have access to benefits including online payslips available through the PayCaptain interactive mobile payroll app, payroll savings and interest-bearing employee savings pots to increase their financial resilience for the future.
Employees also benefit from flexible payments, payment splitting direct from net pay so that important bills and financial commitments are never missed and world class employee support to answer questions and signpost to service providers who can help improve their financial wellbeing.
In summary, integrated HR and payroll software offers many benefits to businesses. By automating processes, improving accuracy and improving communication, payroll integration with HR software helps to make the payroll process more efficient and effective. Integrating software solutions with PayCaptain means accurate information is available real-time and that employees are paid correctly and on time. By partnering and integrating with leading HR software providers, PayCaptain can offer businesses world-leading integrated HR and payroll software that gives businesses the flexibility to choose the right solutions for their people.
To learn more about how PayCaptain can help your business through integration with your HR software, contact us for an informal, no obligation chat. We’ll be happy to demo PayCaptain for you.
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