Cloud-based payroll software for modern companies
Make payroll a breeze with PayCaptain. Say goodbye to manual processes and inflexible payroll. Say hello to modern, award-winning managed payroll software that makes paying employees simple and stress-free
Welcome to PayCaptain – the cloud payroll software that UK brands know and trust.
Used and loved by the world’s best teams
How our cloud payroll solution benefits your business
Saves time & money
Our payroll software reduces processing time. It frees up your team to focus on the core business and strategic planning.
Increases employee satisfaction
Online payslips give employees better control over their pay. Clear and easy to understand, they boost engagement and support financial wellbeing.
Keeps your company compliant
HMRC-approved payroll software delivers accurate payroll on time, every time. Our advanced AI payroll keeps your business compliant with UK payroll law.
Improves decision making
Custom payroll reporting gives you the information you need to run your business. With it, you’ll make better decisions.
Boosts productivity
Reduces financial stress with tools and support to improve wellbeing. Helps lower absenteeism and boost performance.
Empower your employees with our online payroll software
Improves mental health
Helps employees manage their money with flexible payments and fee-free salary advances funded by PayCaptain.
Improves credit rating
Removes the risk of missing essential bills. With payment-splitting, money for rent, mortgages and credit cards can be sent automatically from net pay.
Improves money management
Boosts financial awareness with budgeting and savings tools to help employees reach their goals.
Builds financial resilience
Increases savings by automatically sending money direct from net pay with optional payroll savings.
Avoids costly credit
Avoids expensive short-term borrowing and payday loans. Emergency cash payments help with unexpected expenses.
Protects for the future
Helps employees live better in later life by investing in a pension.
A payroll app for your employees
The PayCaptain mobile payroll app lets your employees see their payroll information at the touch of a button. Easy-to-understand payslips break down earnings, deductions and payments. The app includes helpful tools to improve employee financial health and wellbeing.
Increases employee engagement with clear pay and reward information
Increases employee satisfaction and loyalty by improving financial wellness
Increases wellbeing with budgeting, savings accounts and debt-management tools and support
Cloud payroll software for different industries
PayCaptain’s online payroll software works for all types of UK businesses. Accurate and efficient, it makes payroll a breeze, letting teams focus on what matters most.
Cloud payroll software UK businesses can trust
Why you can be confident in our technology:
Secure
PayCaptain’s cloud payroll software is ISO27001-certified. Recognised across the world, this certification shows the importance of security within our business
UK cloud-based payroll software
Payroll that’s accessible anytime, anywhere. Our online payroll software is flexible for both UK business and employees.
24/7 support
Employees can get support in several ways, choosing the one that suits them best. Expert guidance is always available, no matter how they get in touch.
Scalability
Our payroll software easily grows alongside your business
Discover what makes PayCaptain the leading payroll provider
Supports employee financial health and wellbeing.
Makes payroll easy for companies and their employees.
Reduces errors with automatic AI data checking.
Completes payroll quickly and easily, in just a few clicks.
Delivers accurate payroll on time, every time.
Affordable cloud payroll solutions for every business
Always know your payroll costs with our clear and transparent pricing. All features are included as standard:
Free Faster Payments so paying employees is speedy, secure, and convenient
Fee-free salary advances, funded by PayCaptain
Free savings and investments to help build for a better future
Free wellbeing tools and support to help employees manage their money
PayCaptain’s pricing is based on the number of employees and how often payroll is run, so businesses can plan with confidence. Get a personalised quote and see how our award-winning online payroll software supports your team.
Customer success stories
PayCaptain immediately delivered on their promise to make payroll easier for the back office and employees and have continued to make our lives easier with new offerings since then.
With PayCaptain our team understand their pay better, which in turn supports employee financial health & well-being."
We feel there is no better payroll system on the planet.
Watch our customers share their experience
More companies are discovering the benefits of cloud-based payroll software every day. Hear why our customers love PayCaptain’s payroll services - and how it’s making a real impact on their business.
Frequently asked questions about cloud payroll solutions
What is cloud payroll software?
Cloud-based payroll software is hosted and managed in the cloud. This is instead of being run on local servers. ‘The cloud’ describes a network of servers hosted on the internet and are used to store, manage and process data.
How does cloud payroll software work?
Cloud payroll software automates payroll online. It calculates wages, tax and pensions, then pays employees. It submits reports to HMRC about pay and deductions and keeps businesses compliant.
Businesses can access the payroll software from anywhere. Records can be updated in real time. Our online payroll software integrates with accounting and HR systems. This reduces manual work and removes the risk of errors. Automatic updates in our cloud payroll solution keep businesses compliant with UK payroll laws.
Does cloud payroll integrate with other systems?
PayCaptain’s cloud-based payroll software integrates with other cloud business systems. These include Bamboo HR, Charlie, HiBob, Deputy, Birdie, Huumans, factorial, Breathe HR, elementsuite and more.
PayCaptain is also connected to major UK pension providers, including Nest, The People’s Pension, Smart Pension, Now:Pensions, Scottish Widows, Aviva and others. Our partnerships mean our customers have an integrated best-in-class solution that passes information quickly and easily between systems.
How long does it take to implement cloud payroll software in the UK?
We recommend two months to move between payroll software solutions. It can be done quicker if needed.
Your new payroll providers need all employee personal and salary information. They also need payroll and pension information.
We recommend running parallel pay runs between payroll companies. This lets us check all data has loaded into our payroll software correctly and processing is 100% accurate.
How is payroll data kept secure?
At PayCaptain, payroll data is kept secure on UK-based servers using ISO27001. This is an information security management system. It’s the international standard framework for security and data privacy.
ISO27001 is a voluntary standard. Payroll companies who hold this certification demonstrate the highest levels of data security.
Cloud-based payroll software with ISO27001 certification has strict security measures and tight processes. ISO27001-certified payroll providers carry out regular internal audits. They also have robust business continuity plans in place. This keeps the cloud payroll compliant with the security standard.
What are the benefits of online payroll software?
Online payroll software offers lots of benefits for businesses.
Firstly, it helps businesses manage their payroll better. Other benefits include employee self-service and accessing the software from anywhere. PayCaptain, the most innovative payroll software provider in the UK, has a deep focus on employee wellbeing. Online payroll software can easily scale as businesses grow. It saves time and money. It also reduces the risk of payroll errors by integrating with other business systems, to name a few.
Start making payroll a breeze
We'd love to talk about how PayCaptain can add value to your company and your employees. Click the button below to arrange a demo and see PayCaptain in action!
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