We’re delighted to announce the integration of PayCaptain with HiBob HR software – an innovative human resources information system (‘HRIS’) that’s designed for the new world of work.
HiBob and PayCaptain are two world-leading software solutions that help businesses manage their human resources and payroll processes. By integrating HiBob's cloud based HR and PayCaptain's outsourced payroll, businesses can now streamline their operations, improve efficiency and offer tools for employees that give them more visibility of both HR and Payroll information, while offering an enhanced user experience.
One of the biggest benefits of the HiBob payroll integration with PayCaptain is that it allows changes made in one system to feed through to the other in real-time. This means that changes made in HiBob are reflected in PayCaptain immediately. This eliminates the need to manually update both systems, saving businesses both time and effort.
Our HiBob integration also reduces the risk of errors. When changes are made in one system and not reflected in the other, it can potentially lead to errors in payroll processing and other HR-related tasks. By seamlessly integrating HiBob with PayCaptain's HMRC recognised software, businesses using both solutions reduce the risk of errors and ensure that their data is always accurate.
Traditional methods of integration, such as ‘push/pull’ from one system into another, can be problematical for businesses. With APIs between the two systems being timed, it can lead to a disconnect between the data within the solutions. With the seamless API integration between HiBob and PayCaptain, changes are made in real-time, so data is always totally in sync.
How does HiBob and PayCaptain integration benefit businesses?
Reduced manual data entry: When changes are made in HiBob (also known as ‘Bob’), they’re automatically reflected in PayCaptain in real-time. This eliminates the need for employees to manually enter the same information into both systems, saving time and improving accuracy.
Increased visibility: With seamless integration, businesses have a single source of truth for all of their HR data. This makes it easier to track employee information and make informed decisions about HR-related matters.
Improved compliance: By ensuring that all of their HR data is accurate and up-to-date, businesses can reduce their risk of non-compliance with HR and Payroll legislation.
What functionality does HiBob offer?
HiBob HR system is a cloud-based HR platform that powers productivity, engagement and retention and is designed for modern businesses. HiBob offers a wide range of functionality to help businesses manage their people and processes. Some of the key features include:
Core HR: This module provides a centralised repository for employee data, including personal information, job history and compensation. It also includes features for managing employee benefits, payroll as well as time and attendance.
Onboarding and offboarding: Bob has a comprehensive onboarding solution that helps businesses welcome new employees and ensure that they have everything they need to be successful. The offboarding module provides a streamlined process for terminating employees and ensuring that all their records are properly documented.
Talent management: HiBob includes a range of features to help businesses manage their talent, including performance management, succession planning and compensation management.
Culture and engagement: Bob has a number of features to help businesses create a positive and engaging work culture, including employee surveys, recognition programs and social media tools.
Analytics: Bob provides a range of analytics tools that help businesses track their workforce data to enable them to make more informed decisions.
Recruitment: This module helps businesses find and hire the best talent.
Learning and development: This module helps businesses provide their employees with the training they need to be successful.
Compliance: This module helps businesses ensure that they are compliant with all applicable laws and regulations.
What functionality does PayCaptain offer?
PayCaptain is a cloud-based solution that employees can access through the PayCaptain app. Some of the functionality they can access through the app includes:
Interactive payslips: These are graphical online payslips available through the PayCaptain payroll app which break down payments and deductions for employees. Employees can click on Help icons for more information on how their tax and national insurance contributions have been calculated so they know exactly how their pay has been worked out. Help icons explain income tax and what it is, NICs, student loan and pension calculations directly on the payslip.
On demand pay: On-demand pay is where companies can give their employees salary advances from accrued payroll when they need them, even if it’s outside of the regular pay period.
Payment splitting: This enables employees to make payments direct from their net pay to family members, landlords, loans, credit cards, etc – eliminating risk of missing an important payment.
Savings: Employees can pre-plan the amount to save and is automatically transferred from net pay through payroll savings. This builds some resilience for times of financial hardship. Savings can either be lodged in interest-bearing savings pots or in PayCaptain's SmartPay which uses behavioural insights to nudge employees to save at appropriate times.
Money planning tool: This is a tool where employees can create a personal budget which will help them manage their monthly finances better and may give them the ability to make better savings provision.
Benefits checker: This is a free anonymous benefits entitlement checker to see if the employee may be eligible for any benefits that they may not have been previously aware of. The checker also provides links to application forms and produces a helpful report for the employee.
Personalised financial guidance: Trusted, impartial and confidential financial guidance from MoneyHelper can be accessed directly through the PayCaptain app.
PayCaptain's AI powered payroll has an AI Chatbot that can answer the most frequently asked questions raised by employees about their pay. If the employee needs to speak to an expert, they can be transferred to a member of the PayCaptain team for more guidance and employee payroll support. When the employee calls PayCaptain, their last payslip automatically comes up on screen for the advisor so they can handle the enquiry quickly and efficiently.
Pensions – to make provision and build better financial resilience for later life. Digital pensions including a range of sustainable pensions are accessible through PayCaptain's pensions dashboard.
Not only does PayCaptain deliver functionality to improve the financial wellbeing of employees, but with an impressive array of tech incorporated into the solution, it makes running payroll a breeze for payroll professionals and business owners too.
Using the latest cloud-based and AI technologies, PayCaptain automates and streamlines processes, saving time and money as well as eliminating manual errors. From calculating PAYE and creating payslips to making submissions to HMRC and third parties, PayCaptain can automate the entire payroll process – or as much as you want to.
PayCaptain also has an impressive suite of reports so exceptions can be flagged for additional checking; comparisons run between periods and all payroll activities can be viewed, checked and authorised for peace of mind.
In summary, HiBob HR is a powerful and versatile HRIS solution that can help businesses of all sizes manage their people and processes more effectively. By integrating with PayCaptain, businesses have two best-in-class solutions that are seamlessly connected, keeping data totally in sync and accurate while providing tools to improve the HR/payroll function for both themselves and their employees.
To learn more about how PayCaptain and HiBob can help your business and improve the financial well-being of your employees, please get in touch for an informal, no obligation chat. We’ll be happy to demo PayCaptain for you. You can read more about the benefits of integrating HR and payroll software here.
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