Cloud-based payroll software for modern companies
Make outsourcing payroll a breeze with PayCaptain. Say goodbye to manual processes and inflexible payroll and hello to modern, innovative, award-winning managed payroll software, taking care of everything in a few clicks.
Welcome to PayCaptain, the most helpful payroll solution on the planet.
Used and loved by the world’s best teams
How our cloud payroll solution benefits your business
Saves Time & Money
Our fully managed payroll solution. reduces processing time and allows your team focus on core business activities and strategic planning.
Increases Employee Satisfaction
Online payslips help your employees take control of their pay, increases their engagement with payroll and improves their financial wellbeing.
Keeps your company compliant
HMRC-approved payroll software delivers accurate payroll on time, every time, reducing processing time with AI powered payroll.
Improves decision making
With custom payroll reporting that provides relevant and meaningful information specifically tailored to your business’s needs.
Boosts productivity
Reduces your employees’ financial stress with tools and support that increases financial resilience, reduces absenteeism and improves mental health and wellness.
Online payroll software that puts your employees in control of their pay
Improves mental health
Reduces financial stress and offers increased flexibility with free salary advances funded by PayCaptain and flexible payments.
Strengthens credit rating
Eliminates the risk of paying essential bills late with optional automatic payments to landlords, mortgage companies, credit cards and other important bills with payment-splitting direct from net pay.
Improves money management
Increases financial awareness with savings tools and budgeting to help employees reach their goals.
Builds financial resilience
Increases savings by automatically sending money to an account of choice direct from net pay with optional payroll savings.
Avoids costly credit
Avoids costly short-term borrowing and payday loans with emergency payments that offer immediate relief for urgent financial challenges.
Protects for the future
Offers employees the chance to invest in a pension to deliver a better standard of living in retirement.
A payroll app for your employees
The PayCaptain mobile payroll app lets your employees view their payroll information securely, at the touch of a button. Easy-to-understand payslips break down earnings, deductions and payments and the app offers innovative tools to improve employee financial health and wellbeing.
Increases employee engagement with clear pay and reward information
Increases employee satisfaction and loyalty by improving financial wellness
Increases financial resilience with budgeting, savings and debt-management tools and support
A cloud-based
payroll solution you can trust
Why you can feel confident about our technology:
Secure
PayCaptain’s payroll software solution is ISO27001-certified, the globally recognised standard that demonstrates the importance of security within our business
UK cloud-based payroll software
Accessible anytime and anywhere, offering exceptional flexibility for your business and employees
24/7 support
From AI Chatbot to answer frequently asked questions or transfer to our team of UK-based payroll experts
Scalability
Easily scalable for when your business grows
What makes PayCaptain the best payroll provider for your business?
Supports employee financial health and wellbeing.
Transforms the payroll experience for companies and their employees.
Reduces errors with automated data checking using AI.
Complete payroll quickly and easily, in just a few clicks.
Accurate payroll on time, every time.
Don’t take our word for it!
PayCaptain immediately delivered on their promise to make payroll easier for the back office and employees and have continued to make our lives easier with new offerings since then.
Jayne Phan
With PayCaptain our team understand their pay better, which in turn supports employee financial health & well-being."
Annie Carter
We feel there is no better payroll system on the planet.
Dave Holby-Wolinski
Real stories, real success: Hear from our customers!
More companies are discovering the benefits of cloud-based payroll every day. Hear what they love about PayCaptain’s payroll services – and how it’s transforming their businesses.
Frequently Asked Questions
What is cloud payroll?
Cloud payroll is a payroll solution that’s hosted and managed in the cloud, as opposed to being installed and run on a local computer or server. ‘The cloud’ is a term used to describe a network of remote servers that are hosted on the internet and used to store, manage and process data.
Does cloud payroll integrate with other systems?
PayCaptain’s cloud payroll software integrates with other business-critical systems including Bamboo HR, HiBob, Deputy, Rotaready, Birdie, factorial, BreatheHR and elementsuite. PayCaptain is also connected to major UK pension providers including - but not limited to - Nest, The People’s Pension, Smart Pension, Now:Pensions, Scottish Widows and Aviva. Our integrations mean our customers have a fully integrated best-in-class solution that seamlessly passes data between systems.
How long does it take to implement UK cloud payroll software?
We recommend two months to move between payroll companies, although it can be done quicker if required. Your new payroll company needs all employee personal and salary information, payroll year-to-date information and year-to-date pension data to upload in the payroll software solution. We recommend running parallel pay runs on the legacy and new payroll software solutions to check all historical data has uploaded correctly and that payroll is 100% accurate.
How is payroll data kept secure?
At PayCaptain, payroll data is kept secure on UK-based servers using ISO27001, an information security management system that’s the international standard framework for security and data privacy. ISO27001 is a voluntary standard and payroll companies who hold this certification demonstrate their commitment to the highest levels of data security. ISO27001-certified cloud payroll companies have robust operating procedures and security controls in place, as well as internal auditing and business continuity plans to ensure compliance with this rigorous security standard.
What are the benefits of online payroll software?
Online payroll software offers several benefits for businesses in managing their payroll processes efficiently. Some key benefits include employee self-service; scalability for when businesses grow; accessibility and convenience; enhanced security; time and money-saving and integration with other business-critical systems, to name a few.
Start making payroll a breeze
We'd love to talk about how PayCaptain can add value to your company and your employees. Click the button below to arrange a demo and see PayCaptain in action!
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